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How to Record Payroll Manually
How to Record Payroll Manually

How to add a manual payroll for non-integrated payroll providers

Luke Frye avatar
Written by Luke Frye
Updated this week

If you use a Rippling, then there may be some manual work that needs to be done.

First, go to your Rippling and log in.

  1. Find the detailed reports for the pay period in question (you can do a longer period at a time, but it is simpler to match cash payments and payroll entries by pay period).

    1. Payroll / Paid / Choose the Relevant Period

  2. Save as PDF or CSV

In Puzzle, you'll want to check the cash withdrawal amounts to make sure they match the payroll period you've chosen.

  1. Go to "Transactions" in Puzzle and set the date range + 5 days earlier (to catch weekends and timing of withdrawals).

  2. Search for Justwrk, or the name of your provider. You'll notice the cash withdrawal amounts. This is usually 2 separate amounts.

  3. We want to make a Payroll entry that matches this. Click on the "Payroll" tab from "Transactions".

  4. Choose, "Create a payroll manually"

  5. Then enter the Provider, Posting date (to match the period the wages were earned), Withdrawal date to match the cash transactions from your findings in #2. Pay period usually matches Posting date.

  6. There are 2 major sections to pay attention after that— Emloyee and Employer. We do some of the work for you, even though this is a "manual payroll".

    1. Note: This is sometimes confusing because from the point of view of the employer (eg you), the income tax withheld is actually wage or salary expense.

  7. Fill out the Salary total, Net pay, and Taxes paid by employees per the payroll report. If there are Employee paid benefits on this pay period, add those here too.

  8. Enter the Taxes and any benefits paid by the Employer from the payroll journal.

  9. This should then tie out automatically to the cash withdrawals on the bank side (in "Transactions").

  10. Be sure to put the cash side to "Salaries and Benefits Clearing" and then you won't accidentally duplicate your Salaries Expense.

Read this to learn more about clearing accounts, especially the Salaries and Benefits Clearing account.

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