Puzzle

If you use a payroll other than Gusto or Rippling, then there is some manual work that needs to be done.

First, go to your payroll provider and log in.

Find the detailed reports for the pay period in question (you can do a longer period at a time, but it is simpler to match cash payments and payroll entries by pay period).

1. Find the detailed reports for the pay period in question (you can do a longer period at a time, but it is simpler to match cash payments and payroll entries by pay period).
    
2. Save as PDF or CSV

In Puzzle, you'll want to check the cash withdrawal amounts to make sure they match the payroll period you've chosen.

Go to "Transactions" in Puzzle and set the date range + 5 days earlier (to catch weekends and timing of withdrawals).

Search for the payroll, or the name of your provider. You'll notice the cash withdrawal amounts. This is usually 2 separate amounts.

We want to make a Payroll entry that matches this. Click on the "Payroll" tab from "Transactions".

Then enter the Provider, Posting date (to match the period the wages were earned), Withdrawal date to match the cash transactions from your findings in #2. Pay period usually matches Posting date.

There are 2 major sections to pay attention after that— Emloyee and Employer. We do some of the work for you, even though this is a "manual payroll".

1. Note: This is sometimes confusing because from the point of view of the employer (eg you), the income tax withheld is actually wage or salary expense.

Fill out the Salary total, Net pay, and Taxes paid by employees per the payroll report. If there are Employee paid benefits on this pay period, add those here too.

Enter the Taxes and any benefits paid by the Employer from the payroll journal.

This should then tie out automatically to the cash withdrawals on the bank side (in "Transactions").

Be sure to put the cash side to "Salaries and Benefits Clearing" and then you won't accidentally duplicate your Salaries Expense.

1. Go to "Transactions" in Puzzle and set the date range + 5 days earlier (to catch weekends and timing of withdrawals).
 
2. Search for the payroll, or the name of your provider. You'll notice the cash withdrawal amounts. This is usually 2 separate amounts.
 
3. We want to make a Payroll entry that matches this. Click on the "Payroll" tab from "Transactions".
 
 
 
 
 
4. Choose, "Create a payroll manually"
 
5. Then enter the Provider, Posting date (to match the period the wages were earned), Withdrawal date to match the cash transactions from your findings in #2. Pay period usually matches Posting date.
 
6. There are 2 major sections to pay attention after that— Emloyee and Employer. We do some of the work for you, even though this is a "manual payroll".
 
 1. Note: This is sometimes confusing because from the point of view of the employer (eg you), the income tax withheld is actually wage or salary expense.
 
7. Fill out the Salary total, Net pay, and Taxes paid by employees per the payroll report. If there are Employee paid benefits on this pay period, add those here too.
 
8. Enter the Taxes and any benefits paid by the Employer from the payroll journal.
 
 
 
9. This should then tie out automatically to the cash withdrawals on the bank side (in "Transactions").
 
10. Be sure to put the cash side to "Salaries and Benefits Clearing" and then you won't accidentally duplicate your Salaries Expense.

<a href="https://help.puzzle.io/en/articles/8441308-clearing-accounts-make-sure-they-clear" rel="nofollow noopener noreferrer" target="_blank">Read this</a> to learn more about clearing accounts, especially the Salaries and Benefits Clearing account.