Simplifying Accounts Payable with Puzzle
At Puzzle, we're all about making accounting easier for founders and bookkeepers. One of the essential tools we've introduced to help with that is our streamlined Accounts Payable system.
Why Should You Care About Puzzle's Bills?
Efficiency & Control: Our system lets you enter, track, and manage bills effortlessly. You can mark bills as paid, link payments to bills, and even attach documentation—all in one place.
Seamless Integrations: Puzzle syncs bills from Ramp and Bill.com, keeping your bills and payments up to date without manual data entry. These are the only integrations that sync bills.
How Does It Work?
Entering Bills
Direct Entry: You can enter bills directly in Puzzle by going to Expenses → Bills and clicking "+ New Bill". Fill in the details, and you're set.
CSV Import: Got multiple bills? Use our "Import Bills" feature to upload them via CSV using our template.
Integration Sync: If you're using Bill.com, your bills sync automatically into Puzzle. Ramp bills sync if the bills option is turned on for your Ramp integration.
Managing Payments
Linking Payments to Bills: When you make a payment, you can link it directly to the corresponding bill in Puzzle. This keeps your Accounts Payable accurate and up-to-date.
Marking Bills as Paid: Easily update the status of bills to reflect payments, helping you keep track of what's outstanding.
Matching a Bill to a Payment
Go to the Vendor Payments section in Puzzle.
Locate the open bill you want to mark as paid.
Match the transaction to the corresponding payment.
Matching One Payment to Multiple Bills
Select the bills you want to match to the payment.
Enter the allocation amounts for each bill in the boxes on the right.
Once the amounts are entered, the Apply Payment button will become available.
Note: All the bills must be from the same vendor. A single payment can only be applied to one vendor's bills, so you can't use one payment to pay several vendors.
Vendor Management
Adding Vendors: Vendors can be added on the fly when entering bills or transactions, making vendor management seamless.
Vendor Overview: Access a comprehensive list of your vendors and view all associated bills and payments.
Attaching Documentation
Keep Everything in One Place: Attach invoices, receipts, or any relevant documents directly to bills in Puzzle. Just drag and drop files into the bill details.
The Bottom Line
Accounts Payable doesn't have to be a headache. With Puzzle, you gain control, clarity, and efficiency in managing your bills and payments. Our integrated system keeps everything organized, so you can focus less on administrative tasks and more on growing your business.